The department provides resources for PhD students to fund academic travel and research costs by allocating each graduate student a total of $1,000. This amount is available for graduate students for the duration of the student's academic career, in other words, it is not an annual amount. If you have research-related expenses (conference registration, travel, purchases) and would like to use departmental funds, please submit this approval form. Prior approval is always required.
IMPORTANT! Reimbursement receipts must be submitted within 90 days of the purchase date. For travel reimbursements, receipts must be submitted no longer than 90 days after the end of travel. For more information regarding the 90 Reimbursement Policy see the AST's resource section.
In general, we prefer making the purchase on your behalf instead of reimbursing you but there can be exceptions. If we end up going the reimbursement route, please make sure to collect all of your receipts. Receipts in a foreign language need to be translated into English (machine translation is fine as long as it makes adequate sense).
Other Funding Resources
There are other sources of funding available to graduate students as well. If you need departmental support for applying, or if the funds are disbursed through the department, please contact the admin to make the arrangements.
- GPSS Travel Grants for travel to conferences.
- GSEE Travel grants for domestic and international conferences.
- Graduate Student Conference Presentation Awards for travel fares and conference registration fees.
- If you are a student presenter, some conferences will also help pay part of your travel expenses. Don’t overlook inquiring there.
Traveling abroad?
Please note that if you are traveling to a foreign country it is required by UW to register through the UW Global Travel Security. After you have submitted the form to the UW Global Travel Security you will receive an approval message through e-mail. The admin team will request a copy of this approval message before purchasing or reimbursing international travel. For more information on this policy, please see the Office of Global Affairs page here:
https://www.washington.edu/globalaffairs/global-travelers/travel-restriction/